Rachel Krug, Director, Product Marketing, Right Networks
If you’re a small business owner, you’re likely also the owner of more than a few stacks of paper. Supplier invoices, contractor 1099s, employee timesheets … a peek into the average business owner’s office typically confirms we’re still a long way away from a paperless society.
Nobody has time for reams of paper. Least of all you, with the pressures of running your own operation. At Right Networks, we have over 100,000 users who have saved space and sanity by bringing their accounting-based desktop and legacy applications into the cloud. Here are some additional benefits:
Over half (61 percent) of small businesses use an external accountant. If you’re one of the 39 percent crunching numbers on your own, here are some useful tips. Your CPA firm or accounting professional is in the best position to help you, but only if they have all your relevant, up-to-date financial data and on time.
If you’re emailing or even hand-delivering documents to your accounting professional, you’re already behind. A cloud-enabled accounting solution means your CPA firm or accounting professional gains the ability to log in and access your financial data from any device or location. That means no more paper exchanges for you, and it means service in real time.
Automation is a huge part of being “digitally agile.” After all, the latest and greatest software tools don’t mean much if you’re spending all your time entering information by hand. You know that TSheets eliminates the need for manual time entry. Well, now, you can get that automation — and all the other great TSheets features — directly tied into your accounting-based desktop application in the cloud, as part of the Business Cloud package offered by Right Networks.
With Business Cloud, you’ll have access to your full-fledged QuickBooks Desktop application anytime, anywhere, and on any device. The Business Cloud offer also gives you TSheets time tracking with no extra hosting costs, as well as Expensify and Bill.com free of additional hosting charges. Track employee time, create your expense reports, and make payments with ease.
Also, with access to Microsoft Excel and 10GB of storage, you’re going to automate your work even further. There’ll be no need to copy and paste files to a local machine or worry about tracking down the most recent versions of files when you’re doing calculations. Business Cloud users can add or remove these applications from their self-service My Account portal.
Running your accounting-based desktop solution on your own is a lot of responsibility. And it might not feel that way until there’s a problem. But when there is a problem, your entire business is at risk. What happens if a patch to your local server actually brings it down, and your accounting-based desktop application with it?
IT burdens like network maintenance, security patches and upgrades, and application upgrades all take time and energy. With a managed cloud environment, you get away from playing the IT consultant (or paying IT consultants) and get back to managing your businesses.
4. Security and backups
Week after week, it seems, another major company hack hits the news. It can be easy, even tempting, to tune this out or to think your information isn’t at risk or isn’t “important” enough to be the target of a security breach. It’s unlikely that your customers would agree about the importance of their own data, however, and protection is paramount when so much personal information is online.
Reputable cloud providers encrypt communications and have sophisticated firewalls and backup systems in place that most smaller firms and organizations can’t achieve on their own.
Do you manage your payroll through your accounting-based desktop application? What’s the plan if your company file gets corrupted the day before payroll? The hour before payroll?
Cloud solutions don’t just protect you from outside intruders or events. They also bring you security through backups by providing protection against a natural disaster, like a hurricane or fire, or an electrical outage that forces your local servers offline.
5. Cost savings
An in-house infrastructure to host your own accounting solution is expensive. Servers, operating systems, network infrastructure, security tools: All that adds up to potentially tens of thousands of dollars before you even get to the licensing for your accounting-based desktop solution.
Cloud-enabling your tools means those capital costs are now avoided and there’s no more ongoing maintenance. Additionally, the cost of adding more licenses as you grow is spread out monthly, and doesn’t require large upfront costs.
The speed of business has changed. Your employees and customers are more connected, and they expect to be serviced in real time. This means it’s harder than ever to run a business. And it means, as a business owner or operator, you have to be on the same digital playing field as your customers and the people who work for you.
Putting your accounting solution in the cloud helps business owners cut through the paper, streamline your workflow, and save time, money, and headaches. After all, as a business owner, you have enough on your plate — and probably too much in your filing cabinets.