Time tracking blog

While sitting on my local equivalent to the LIRR the other day, I took a look at the amazing device in my hands and what I was doing with it.  My new shiny iPhone (or any current generation smartphone for that matter) allows me to read, create, and send/receive email, write documents and/or notes to myself, view and create spreadsheets, presentations, stay in touch with both family, friends, and clients, and administer my blogs and websites, all in the palm of my hand at 65 mph.

With the wide variety of applications now available for smartphones, there’s something for every type of user out there, and this really got me to thinking about mobile productivity.  Obviously at TSheets, we’re a bit biased on the ‘time is money’ and ‘being more productive’ opinion, but with costs of said phones falling everyday, isn’t it about time YOU started thinking about a mobile strategy for your business?

What does this all mean for you and your business?  How do you go about it?  Which plans?  Which phones?  How do I deploy all of this seemingly complex gadgetry?

Well, hold the phone partner (yes, pun intended).  Here’s a list of things to think about before you take your growing enterprise mobile.

1. Are your communications mobile friendly? While time might be money in the TWorld, size is often money in the mobile world.  Are you using a logo in your email footer?  This extra bit of transfer can add up to quite a bit of extra, unneeded cost at the end of the month.  Think about slimming everything down.
2. Are you working with the best Technology? While Palm and Apple (and quite possibly the T-Mobile/Google Android phone soon enough) have been making great headway into the mobile enterprise market, there’s a common misconception that Blackberry is the way to go.  Perhaps the pricing structure might work best for you, but don’t be too quick to rule other smartphones out simply because they’re not carrying the crackberry logo.
3. Are you in sync? If you’re using Microsoft Exchange, chances are you’re already covered, but a good thing to think about is ‘Is everyone on the same page?’  Can all mobile users synchronize email, contact lists, calendars, etc. to ensure that everyone is, literally, on the same page?  Would this help grease the productivity wheels within your team?
4. Do you have a mobile plan? If you’re already issuing company phones, check with your wireless carrier if they offer enterprise smartphone packages, what features they offer, and what the price difference would be.  It’s entirely possible that some of the features designated for smartphones are already covered in your package.  Try getting a test phone or two that you and another trusted member of the team can use for a month or so.  Keep track of the usage: emails, calendars, meeting planning times, how often you use it to increase productivity on the LIRR for example.
5. Is your website mobile compatible? Here’s one that often goes unsaid, but is your main website already mobile compatible?  Do you offer a .mobi version of the site, or perhaps a text only based version.  Again, these things might not seem like a big deal now, but once smartphone mobile deployment is issued, with your entire staff accessing the site on a regular basis, it IS something you’re going to have to think about.
6. What’s your 20? This may be your most important consideration when deciding on a mobile strategy for your business: Security.  Do you have a backup plan if/when a smartphone goes missing?  Not just the actual hardware, but the potential loss of data and thieves access to sensitive company data.

Obviously, there’s a lot of factors to consider in whether or not you should or even need to deploy a smartphone solution for your business.  I personally know some managers and execs that couldn’t live without their mobile devices, while others that I’ve spoken to enjoy simply leaving the phone at the office.  Interesting to note, these people often also have a corporate smartphone tucked in a briefcase or bag nearby.

Having access on the go certainly leads to increased productivity, as there’s never a moment lost.  This mobile productivity can even lead to increased creativity, as a changing landscape often leads to changing thoughts, ideas, and ways to tackle a project.

Whether you are a Coal Miner in Pennsylvania, a freelance blogger, or a CEO of a Time Tracking Software company, chances are ‘You’ve got your mind on your money, and your money on your mind’, both personally and professionally.

From the time that I was 7 years old, I have always been a saver. I remember having $75 in my wallet at the age of 7! That was big money. When I turned 21, I began tracking my net worth on a homemade spreadsheet that I have since updated twice per year… It’s been amazing to watch the growth.  Granted, I still have a bit of trouble trying to get my windows 98 document to open, but you get my point.

In addition to tracking my net worth, I have always been passionate about building budgets and forecasting revenues and expenses, a CFO-like role for my personal finances. Then the last business I built had a very complex financial model with about 100+ line items on the Income Statement. After about 6 months of studying my own financials and with assistance from CFO’s of large corporations, I became an expert on financial engineering. Even to the point of doing several consulting projects for businesses of which my hourly bill rate was $925/hour to build their financial pro forma to get both a clear picture of the past and build a road map for the future.

Someday on my own personal blog, I will go further in details on how to do financial engineering; however, for now I’d like to share with you the absolute best Personal Financial Management tool that I have found on the market. It’s incredible and it’s free! In full disclosure, I get absolutely no kick-backs or benefits for me writing about this software, it’s just simply the single best tool that I have found for you to manage your personal finances.

The tool is called Yodlee.com. If you have a budget or are considering building a budget and don’t want the arduous process every month of having to update it, Yodlee.com will completely automate your budgeting process. You can customize each expense item from different stores and each revenue item to automatically go into your desired expense category. For those of you who are in the 60% of American’s who struggle with debt category, you can even set up your own “get out of debt” plan!

After building four different companies and having a fairly complicated personal income statement and balance sheet, this tool has taken my arduous personal monthly budget process that on average took 5 hours and turned it into a 30 minute cake walk!

Needless to say, the financial tool Yodlee.com has the endorsement of Matt Rissell . . . and his accountant!