Time tracking blog

Does your business operate with mobile crews? If so, this new feature is sure to please. You can now clock in other users via a text message (if you are an admin or manager of those people).

All you have to do is send your text message as usual, but add @username for each user that you want to perform the clock-in/out for. Let’s view a few examples. If you’re new to text messaging with TSheets, be sure to check out our wiki page on Time Entry Using Text Messages.

• You want to clock in user1, user2, and user3 to the ‘construction’ job code – easy:
  • t in construction @user1 @user2 @user3

• You want to switch user2 and user3 to the ‘cleaning’ job code:
  • t in cleaning @user2 @user3

• You want to add a note to all three users’ timesheets (make sure you don’t put the usernames after the ‘notes’ keyword, else we’ll just include them as part of the note and only put it on your own timesheet):
  • t @user1 @user2 @user3 notes Everyone worked hard today

• You want to clock user1, user2, and user3 out:
  • t out @user1 @user2 @user3

• What if you want to include yourself in the list of people you’re clocking in or out? Just use @me to indicate yourself:
  • t in construction @user1 @user2 @user3 @me

This is a really powerful feature and we believe you’ll agree that it is a real time saver. Have a crack at it and let us know what you think!

The long awaited group manager feature has arrived!  This feature allows for the assignment of users as group managers to certain groups.  This basically lets you assign a user to have admin rights over a group of employees.  This is important for organizations that have different departments and department managers.

How To

It’s easy to assign an employee as a group manager.  Here’s how:

1. From your TSheets admin account, click the “Manage Employees” menu item
2. In the bottom area of the “Manage Employees” window, click the “Manage Groups” link
3. The red “Manage Group” tool appears.  If you have groups already, you’ll notice three icons to the right of the group name.  They perform the following functions (in order): Assign Managers, Rename Group and Delete Group.  Click the first one (Assign Managers).
   
   
4. An area should appear that allows you to assign employees as managers.  Just start typing their name and the box should auto complete.  Select their name and then press the green plus next to the input box.
   
5. Assigned managers show up below with a red minus button to the left.  This button allows you to un-assign users as managers of that group.
6. That’s it. Once a group manager logs in, they will essentially have admin rights over the users that are members of the managed group.

This is a powerful new feature that is flexible enough to allow TSheets to accommodate businesses who rely on department or group managers to function.

This feature is included in our Business and Platinum accounts at no additional cost.

Please post all questions/comments below.