Time tracking blog

We have exciting news for all you free account users out there. Today, we’ve updated our free accounts to include more features, making TSheets more useful than ever!

Here are some of the features that are now included in ALL of our free accounts:

• Full Reporting (this includes our NEW reporting suite)
• Overtime Calculations
• Timesheet Rounding
• Approvals
• Invoicing
• QuickBooks Integration
• PTO Tracking
• Manual Time Entry
• and more!

What’s the catch? Free accounts are limited to just 5 Clients/Projects and don’t have access to our text messaging or dial-in features. Need more than 5 Clients/Projects? No problem, simply upgrade to a paid Freelancer account for $10/mo and gain access to unlimited Clients/Projects!

Just launched on every TSheets account: all new Reports, designed to improve the look, feel, speed and functionality of the entire reporting feature.

Reporting is the real end game of time tracking. It’s when and where the numbers and other information recorded over the course of business—including time and GPS stamps, job codes, PTO, approvals and so much more—can be put to real use.

From payroll to job costing to employee supervision to billings—our new reporting feature opens up a whole new world of versatility and viewing options. Quickly drill down to details based on the time frame, employee, client, project, and other reporting filters with interactive graphs and data. You can also export info and keep track of exceptions, like approvals.

Take a test drive of the new functionality under “Reports”. Check out a project, payroll or approval report under the “commonly used” tab. If you need some time to get used to the new feature, just select the legacy timesheet report on this tab.

Feedback makes everything better. So send word on what you like and would like to see on the new reporting feature by emailing help@tsheets.com.

Payroll Reports Made Easy

Project Reporting That Makes Sense

Get in line. By which we mean to say, get your QuickBooks data to line up with your TSheets time tracking and reporting functionalities. We’re currently underway on a new QuickBooks integration for Windows users that will sync all of your employees, customers, jobs, service items and more with TSheets. Then export your time back, if that’s how you flow.

We’ve had tremendous demand for this new application, and we want to do right by you. So help us understand the unique requirements of your business. We’re now accepting applicants to work one-on-one with us to try out this new setup for QuickBooks Windows. Get your name on the list, as slots are quickly filling up. Simply fill out the below form:

cforms contact form by delicious:days

With TSheets, payroll reporting just got more beta. That is, we’re now in beta testing on dramatic improvements to our reporting functionality. The geeks at TSheets have been underway on the feature overhaul for some time, by building an all-new reporting engine from the ground up.

Lucky for you, everything we’ve been working on in the backroom will soon help you shed more light on payroll in the workroom and the boardroom, and speed up the reporting process as a whole. We’re still finalizing the new feature and working with beta testers to fine tune it, but here’s a preview of the benefits of our new payroll reporting:

• Improves speed with a new reporting engine.
• Looks and works better with a visually appealing user interface.
• Makes PTO and overtime easy to spot and utilize.

This is the first of our reports on the new look and feel of payroll with TSheets. We’re designing this new feature specifically for payroll reporting purposes, and specifically for the needs and wishes of our customers. So if you want to get in on the design process from the ground up, become a beta tester by filling out the form below.

cforms contact form by delicious:days

TSheets just released the beta version of our new, and definitively improved, dial-in add-on. This robust feature turns any phone into a time tracking device by allowing organizations and employees to clock in/out and manage time with a quick call.

Dial-in time tracking makes an ideal fit for in-home healthcare, janitorial, construction and other industries that rely on a widespread workforce with limited access to technology. Employees can use any phone number assigned to your company to dial in, then key in the job code, save voice notes, and clock out. All this is done in 1, 2, 3 through a regular phone call.

With our new add-on, administrators can choose what happens with employee time—when, where and how. They can restrict employees to specific locations, phone numbers or job codes, and offer the ability record voice notes. Voice notes against timesheets then get converted to text. Don’t trust the reliability of the transcription? Check! Voice and text notes will both be attached to
the timesheet.

End users can even press a button to hear hours for the day and week.

The dial-in add-on is now live, and available for any new or existing user to install and utilize. It replaces and improves on our previous Jott feature. To get started, go to “Company Settings,” select “Add-Ons” and click install on “Dial-In.”

The dial-In add-on incurs an additional cost of $1.50 per active user per month, with minor additional charges to record and transcribe voice notes. To make sure you’re OK with this, we require you type “I Agree” in the box that appears at this point, then click submit.

The new feature compliments TSheets’ full suite of flexible, mobile time tracking solutions — including apps and gadgets for iPhone, Android, Google, Mac, Twitter and more — for simply the most flexible time tracking system offered on the time and attendance market today.

Learn more about how to use and configure your dial-in settings on the TSheets wiki.

This just in from the geeks at TSheets: that magic time code that everyone loves (except maybe HR departments and supervisors) is now even more love-worthy (even to HR departments and supervisors). With TSheets, PTO control is now off the hook. Our tech heads recently added a handful of enhancements to the existing PTO accruals feature to make it work better in real time.

Keeping track of how many PTO hours have been accrued and used for each job code is an important function for timekeeping software. So first we’ve given administrators the ability to control whether a manager may view or edit an employee’s accrual ledger.

With TSheets, you can set how many hours should be accrued by each employee for each PTO code that you assign to him or her. Previously, TSheets only supported accruals annually, but now, automatic accruals can be scheduled by pay period.

Timecard supervisors also now have more options and rules relating to when and how individual employees accrue hours—allowing customization to fit the existing structure of your business. You now have the ability to download and upload accrual settings in bulk, along with the ability to download and upload balances.

Managers or administrators can now even receive emails about users that are approaching the anniversary of their hire date that outlines their hire date and their current accrual settings. Easy and efficient HR? Now everyone deserves more paid time off.

Did you also know the geeks maintain a TSheets wiki to help you quickly understand and utilize all the features behind the app? Get the feel for it by checking out the full and detailed section on paid time off.

We’ve been hard at work improving our mobile apps and we’d like to highlight a couple of changes and new features we’ve made to our iPhone app.

Fresh, New Time Card

While our original time card was just fine, our new time card blows the doors off of it (both visually and functionally).

We’ve completely redesigned this new time card from the ground up.

It is faster, easier to use and better looking to boot.

One thing to note: We have removed the switch button from our app.

This is due to a number of reasons, but you will find that stopping and starting is so much faster and easier that you won’t even miss it.

Manual Time Entry

We’ve had many, many requests for the ability to manually enter time via the iPhone app.

The wait is over.

It is super simple to use.

From the ‘Manual Entry’ tab, simply press the plus icon in the upper right-hand corner to add a new entry.

This will open an entry screen where you can input your hours, select a task and add notes. Easy.

Time Sheet Deletion

In addition to being able to add manual time entries, we’ve also included the ability to delete time sheets from the device.

This can be done from the time sheet details screen which can be accessed by clicking on a time entry from either the ‘Day History’ or ‘Manual Entry’ tabs. Once in the details view, scroll to the bottom of the screen and, if you have permission, you’ll see a big red delete button.

Press the button and confirm the delete and the time sheet is deleted from both the device and TSheets.

This update is available now in the Apple App Store.

Previously we’ve had a limitation on the number of rows that you could see at one time in the Manual Time Card (I think it was somewhere around 5). While this seemed to make sense to us at the time, we’ve received a lot of feedback over the last several months that this just wouldn’t cut it. People wanted to see all of their rows simultaneously without needing to scroll up/down in the container window. So we’ve removed the scroll bar from the Manual Time Card. Now the window will just grow with every row that is added, so add away! And let us know what you think.

The development crew here has been busy improving our API and the tools for accessing it. We have much more planned, but wanted to announce the immediate availability of toolkit downloads for those PHP and Perl developers out there. These toolkits make accessing your TSheets data and doing things like clock-ins, clock-outs and job-code management a breeze.

Simple PHP Clock-in Example ¶

require_once('tsheets.inc.php');
$tsheets = new TSheetsRestClient($url, $api_key, $username, $password);
$json = $tsheets->request('clock_in', array('job_code_id' => 12345678));

Simple Perl Clock-in Example ¶

require("HtGet.pm");
require("TSheetsRestClient.pm");
$tsheets = TSheetsRestClient->new($url, $api_key, $username, $password);
%params = ('job_code_id' => '12345678');
$json = $tsheets->request('clock_in', \%params);

What else can the API Do? ¶

The full list is documented on the API page. A few examples:

• Find out if you’re on the clock or not
• Load a list of users on-the-clock
• Clock-in, clock-out & switch job-codes
• Add, edit, list & delete users
• Add, edit, list & delete job-codes
• Get day and week totals for hours logged

• Run timesheet reports

Download ¶

Please download these from the API Toolkit Downloads page.

Future Plans ¶

We actually have a number of enhancements to the API coming in the near future. A few worth mentioning are the ability to work with “manual” time entries (entries with no in/out times) and better reporting options. Enjoy what’s there and keep the stream of requests coming, it helps us prioritize what happens first.

Holiday cheer from the TSheets crew :)

Today we released a handy little tool that we thought you should know about. It is a tool that allows you to copy job code assignments from one user to another. This is helpful if you’re setting up new employees and have a lot of job codes to assign to them.

It’s simple to use. Simply click on an employee from the Employee List panel, then click on the “Jobs/Projects” tab. From here you’ll see a small link at the bottom that reads: “Copy job-code assignments.” Clicking this link will launch a pop-over that will allow you to select which user you’d like to copy job code assignments from. Once you’ve selected a user, you can either click “Go” or select to have all existing job code assignments replaced with those of the selected user.

We hope that you find this new tool useful and helpful when dealing with assigning lots of job codes to new employees.