Time tracking blog

 
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Posts Tagged ‘Case Studies’

The gang over at LocalWisdom.com have been at it again.  They’ve published another edition of their video podcast ,\\Share, and this time they chose TSheets as their subject material!  We love it when our customers are talking about us – thanks guys!

Local Wisdom is a website development shop that uses TSheets to track their time both internally and for time spent on projects for their clients.  It’s wonderful to get a glimpse into how a customer is using our software, and now you can too! They’ve given a great overview of the ways that TSheets allows you to track time manually or in real-time with a single click of the mouse.  Stop on over and have a look!

Company Profile – The Countertop Company

Pitch:
We are the Counter top company we specialize in solid surface acrylic, stone and quartz counter tops. We’ve been in business for about 20 years and are family owned and operated.


Size:
10-15 employees


Account Type:
Business



Q
What’s your 30 second elevator pitch?


We are The Countertop Company we specialize in solid surface acrylic, stone and quartz counter tops. We’ve been in business for about 20 years and are family owned and operated.
Q
Tell me more about your business. Size, industry, number of employees. . .


Our company has anywhere from 10-15 employees at any time and we are usually very in need of time tracking due to the fact that our employees are not at the same place that our office is. Their shop is located on the other side of town.
Q
How were you tracking timesheets before you started using TSheets?


The old school, dinosaur method of paper and pencil.
Q
What was the biggest problem that you had with your time tracking system?


We had a lot problems with that. Sometimes it looked as if they were milking the clock or they would forget to write down their time when they went out so they would have to fill out their time cards when they came back, which you know how reliable that can be.
Q
How has TSheets solved it?


Yes it has and this is also good because it’s internet based and due to the fact that my bosses are never really at either shop for very long, they are also at their home or other locations and they can actually check out their employees’ punches from any where in the world. It’s made their lives much easier.
“I would recommend TSheets to pretty much any small or large business…”

Rene Limón (The Countertop Company)

Q
Rene, in talking with a lot of business owners I find that they usually have one or two big problems that they realize are costing their company, but often times they don’t see some of the “smaller” ones that may be costing them even more time or money. Has TSheets helped you realize and solve any other problems that you didn’t initially think of?


Well what TSheets did, is it not only saved us money because of our employees time, it also saved us money on who we were doing our payroll through. Now that we have TSheets, we can now use Quickbooks which is about one tenth of the cost of the payroll company we were using.
Q
In round dollars how much money does TSheets end up saving you every month?


Well just on cost of who our payroll company was it has saved us at least $300 per month, just in that. Then in the employee area it’s saved us another couple hundred dollars, so you’re looking at about $500 – $600 every month that is being saved by TSheets.
Q
What would you say to a business owner to help them identify and solve their time and attendance problems?


You know, the only thing that I can tell them about any time and attendance is that the best way to keep both sides honest, because it’s not just for employees but for the employer as well, is with a system like TSheets. Because the employees are also much more satisfied because they can see every week their weekly punches, when they clock in and out. They don’t think that we’re doing something here at the office when we calculate the hours, because TSheets calculates the hours for us. There is no middle man. They punch in, they punch out and TSheets calculates all of the hours. It eliminates any type of error.
Q
Thank you for your time Rene, any closing thoughts?


Just that I would recommend TSheets to pretty much any small or large business, because it allows you flexibility in where you can punch in and out from and even allows you flexibility in monitoring punches in and out.

Josh Stephens from Coax Jax is one of the first customers that we’ve heard from who is using Jott Integration to keep track of employees’ time. Listen to this interview as he speaks about how TSheets and Jott have saved his company time and money by taking him from paper timesheets to voice activated time tracking.

Audio clip: Adobe Flash Player (version 6 or above) is required to play this audio clip. You also need to have JavaScript enabled in your browser.

“TSheets’ Jott Integration has saved me alone (not counting my employees) over 10 hours of administrative work every month!”

Josh Stephens (Coax Jax)

Here’s a bit from the Coax Jax website:

At Coax Jax, we are specialists at designing and implementing custom home theater systems, as well as custom lighting, motorized window treatments, and so much more. We will give you not only incredible home theater performance but also ease of use, so that you won’t feel lost. For the music and movie enthusiast, we will turn your home into a sight and sound paradise.

Today I had a Skype conversation with Jonathan Hamel of G-Netix about his experience with TSheets. Here’s how the conversation went:

A.J.What kind of business do you have?
Johnathan - IT (consulting, web apps development, databases, hosting, etc.)

A.J.How long have you been using TSheets?
Johnathan - 30 days or so

A.J.How were you tracking timesheets before you started to use TSheets?
Johnathan - Manually

A.J.What was the problem that you ran into, has TSheets solved and if so how?
Johnathan - Keeping everything up to date (multiple employees) etc. By being web-based, Tsheets solve a lot of problems since most of our employees are home-based

A.J.What’s your favorite feature within TSheets?
Johnathan - web based clock in / out, one click review of multiple sheets, Mobile support is interesting (not tested)

A.J.And what’s one thing that you wish TSheets could do?
Johnathan - Important thing, we must be able to set “week cycle”. I dont know if its possible right now. For example, our week is from monday to sunday, we pay on tuesday. We should be able to visually see those weeks on a calendar (different colors). Do you understand?  
A.J.So you’d like a calendar view of mon-sun that shows which day you paid employees on . . . is that right?
Johnathan - No standard calendar, but our week cycles are visible
A.J.Oh I see, tuesday to tuesday? that cycle . . .
Johnathan - whichever cycle you set in your parameters, some use other cycle
A.J.Yeah, I see now. Great idea!

A.J.So would you recommend TSheets to others?
Johnathan - definitly

“(TSheets) is a great and affordable application to track time.”

Jonathan Hamel (G-NeTiX)

A.J.What would you tell someone who you were talking to about TSheets?
Johnathan - i dont really understand the question
A.J.Haha, no problem. If you were telling someone about TSheets what would you tell them?
Johnathan - ok. A great and affordable applications to track time, Flexible since web-based, good overall price vs benefits

A.J.Wow, that’s great! Thanks so much for speaking with me today!



Randy Noxon from ModernDanish.com sent in a homemade video about his experience with TSheets.  For this, we are promoting him as our feature customer of the month.  Randy made it into our eNewsletter and will also be given a few more kudos, for his support and love for TSheets.

“TSheets ensures that employees are being paid for what they’re actually working and makes sure that they aren’t being shorted any hours or time.”

Randy Noxon (ModernDanish.com)

Thanks Randy!  Here’s to you!!

Here’s a little bit about Randy’s company ModernDanish.com

ModernDanish.com attributes it’s success to a broad selection of Modern and Contemporary Kitchen and Bathroom fixtures; centering heavily on European design. Growing their market share rapidly with the wide acceptance of vessel sinks and other specialty fixturing, ModernDanish.com has led other providers by merging style and function. Through their continued relationship with their manufacturer, Artesian Brand Products, ModernDanish.com sells products via eBay!, NexTag, Shopping.com, and many other online selling platforms.

Artesian Brand continues to source additional licensed re-sellers of their private-label products. Their continued aggressive pursuit of different materials used in manufacturing continues to challenge the conventional fixtures and produce some of the most unique spaces as seen in architectural and design magazines alike.

Here’s a nice note from one of our customers who is using TSheetstimesheet software for his telemarketing company.  Thanks Nick!!

To Whom It May Concern:

Results Telemarketing provides business-to-business telemarketing services for companies across the country. We have employees in our Phoenix corporate office and in various cities.

Managing hours worked and calculating totals for payroll started to become too time consuming to do manually and we were also thinking that there were errors in estimates that were costing us unnecessary dollars.

We began a trial of TSheets a few months ago and were pleased with the results. After the first week, we clearly spotted and corrected time and attendance issues. The software has been very easy to use for both management and employees and the reports help us to identify potential problems.

“After the first week, we clearly spotted and corrected time and attendance issues.”

Nick McCallion (Results Telemarketing)

The TSheets support staff is readily available and has always helped us promptly and with professionalism whenever we have questions.

I can confidently say that the savings from only paying actual hours worked and from the reduction in administrative time has paid for TSheets many times over.

We will continue to expand our use of TSheets and highly recommend it to any business that wants to automate this task and reduce payroll costs.

Nick McCallion
Sales Director
Results Telemarketing
602.264.2540
www.resultstelemarketing.com

Do you have a story about improving the effectiveness/productivity of your company that other business owners should know about?  You can either share it below or let us know and we’ll post it on our blog.

Today I spoke with Vernita about her time tracking needs. This wonderful lady works for a tax company that is going to be monitoring and tracking time for their clients. These clients range from truck drivers to day cares, and as you can image they vary quite immensely in their employee time tracking needs. (shamless self plug: and this is where TSheets steps in)

Thanks to TSheets, tracking the broad range of needs demonstrated by these different companies is no sweat. Here’s what we would do.

  1. First we would set up Groups to represent each company that had employees needing to be tracked.
  2. Next we would give the truck drivers Permission to clock in/out from their mobile devices.
  3. Lastly we would set up their Security Authorization so that employees could clock in at each location by network (IP) address.

Now, just like that, this company is in business. They can not only track the times of all of their client’s employees but they can also run individual company reports. This is just one of the many ways TSheets integrates into a real businesses to solve real needs.