Time tracking blog

Payroll Managers rejoice, the Time Sheet Approvals add-on has arrived!  This add-on allows managers to approve/unapprove time sheets for a pay period – allowing managers to regain control of their payroll.

Getting Started

It’s easy to get started with Time Sheet Approvals.

Here’s how:

1. Log into your TSheets account as an administrator
2. Go to the “Add-Ons” section found under “My Account”
3. Install the “Approvals” add-on
4. Launch the add-on from the main menu (on the left)

To ensure that the Approval add-on functions correctly please ensure the following is set on your account:

• Payroll Period (learn more)

Using Time Sheet Approvals

Generating approval reports and approving/unapproving time sheets couldn’t be easier.

Follow the steps below to see how:

1. Launch the Approvals add-on from the main menu (on the left)
2. Select a payroll period (if defined), or a custom date range
3. Select any other report criteria and click “View Approval Report”
4. If you have employees with unapproved/approved time sheets, you’ll see them below
5. Click “Approve” or “Unapprove” for each employee
6. Congratulations.  You just approved/unapproved time sheets for that pay period.

Here are a couple of tips to make a note of:

• You can view the individual time sheets that make up the total for an employee by clicking on the “view details” link or the green plus in the upper right-hand corner of the blue employee total box.
• Toggle between all, approved and unapproved results by clicking on the corresponding tabs across the top of the employee blocks.

What Now?

You might be wondering what happens when you “Approve” an employee’s time sheets for a pay period.  Once time sheets have been approved, all time sheets through the end of that pay period will be locked and cannot be modified by anyone.  This ensures that your payroll data is intact and provides a mechanism to ensure that once approved, these time sheets will not be edited.  If for some reason you do need to make edits, an admin would need to unapprove the time period first, then re-approve after the changes were made.  As always, all actions related to the time sheets are logged in your account system log for your review at any time.

Questions or comments?  Please post them below.