You may have noticed a change to the way things look when you click on Manage Timesheets.  We have increased the screen real-estate used by the interface to make it easier to find the information you’re after.  We’ve also made the two tools for managing timesheets available in different tabs, and have added a new tool that we’re sure you’ll love! (read on for details).

The timesheet list is the first tool you’ll see by default, which is a switch in behavior from before.  You can now view 20 rows at a time instead of 10 – we figure we have just halved your chances of getting carpal tunnel with this one improvement!

Sometimes you may want to view the timesheet list or time slider in a smaller window. You can shrink the window by clicking on this icon and when you would like to bring the page back to full view simply click again.

You also have the ability to view timesheet history from this perspective.  An icon like this means it has normal user edits.  An icon like this means that someone other than the user (i.e. admin or manager) has modified the timesheet.  Click on the icon for details of what was changed.

For those that still prefer our graphical time slider, it’s available via a single click to the 2nd tab

The final tab is really neat, it’s only available to admins for now, but we’ll get it into the hands of managers soon.  Using the third tab, you can view edits made by a manager or admin to a user’s timesheet.  It will give you a list of the changes made during any one week period.  You can filter by manager or employee name.  To see the details of what changes were made, simply click on the icon to the right of any entry.

If your week doesn’t start on Sunday, you might have been disappointed that our Manual Time Card was stuck showing a Sunday through Saturday week no matter how hard you wished it could do otherwise.

Well no longer!  Now your week starting day will be reflected in the Manual Time Card.  If you need to change the day your week starts on, check out our Wiki article on configuring your payroll period.

Are you using the scheduling feature and wish you could select specific preferences for it, like who your employees can see the schedule for? Well, today is the day!

What are the Schedule Preference Options?

You now have the option of choosing how your employees can view the schedule. It’s now up to you whether you want them to see the entire company, their group or just their own schedule. You can also choose specific preferences for managers as well.

Another option is having the ability to choose if you would like your employees start time, to match their scheduled time. If you select this preference and an employee clocks in early, their clock in time will adjust forward to match their scheduled time. You also have a similar option available when an employee clocks out later than their scheduled time. If this option is enabled, then their time will be adjusted back to match their scheduled shift end.

Where do I Find the Schedule Preferences?

1. Click on Company Settings

2. Click on Add-Ons

3. Scroll to the Scheduling Add-on

4. Click on Preferences

Read more about installing and using the scheduling add-on by following this link.

Android Time Tracker Released

We’re thrilled to announce the release of our Android time tracking application! The Android Time Tracker was released in the marketplace a few days ago.  It’s in “beta” and it’s waiting for you!

TSheets already provides you (or your business) online time tracking, invoicing and payroll reports. Now you have more. You can find out where you were when you punched the clock, even if you’re out of cell service. Our android time tracker is still in Beta but it already includes:

• Time tracking with GPS
• Timesheet notes
• Day/week totals
• History (with map)
• Works offline
• Syncs to your TSheets account

How do I get it?

Just open the Android Market and search for “TSheets”. Want more? Follow this link for details, screen-shots, and other download options. (Note, this will not work unless you’re an admin on an account or an employee with the “Mobile Time Tracking” permission.)

We Would Love to Hear Your Feedback!

We are looking forward to hearing all the feedback you have for us, so please tell us what you think.  If you have questions or suggestions stop by our suport forum and chat with us.

We love all of the great feedback we receive from our customers!  It helps make TSheets a more relevant tool for how you conduct business. 

Based on some recent feedback received, we made some minor adjustments to the summary area of our reports.  You’ll now see a line that indicates the ‘Straight time’ that an employee worked.  This is just a combination of the Regular hours and PTO hours that an employee worked.  The breakout of Regular and PTO hours is still available right underneath (see the image below).  Being able to easily distinguish between ’straight’ time and overtime made sense, so we’ve adjusted it for everyone.  This change is reflected on the HTML report, the PDF report, and the regular .csv report.

We also tweaked the pie charts so that they show the jobcode with the biggest percentage first on down to the smallest percentage last.  The layout of the time breakouts is also improved in the details for each employee.

Hope you like the changes! let us know if you have any questions.

This is for all of you QuickBooks users out there!  Up until now, you’ve only had two choices for mapping TSheets’ job codes to the QuickBooks Customer/Job/Service Items.  These two choices were limited in how they dealt with hierarchical Item lists in QuickBooks.  Well, no longer!  We’ve added a third choice for mapping that will allow you to map your tiered TSheets job codes to a tiered Item list in QuickBooks.

For new customers installing the QuickBooks Integration Add-on, the new choice will be the default, unless you choose otherwise.  For existing customers that want to switch to the new method – you can do so by opening your Customer Settings, clicking on Add-Ons, and then clicking on the Preferences button for your QuickBooks Add-on.  Underneath the mapping tab, you’ll see a new choice represented by this graphic:

If you have any questions about setup or configuration, please give us a call, we’d love to help!  A good place to start for first time setup is here: http://wiki.tsheets.com/wiki/Quickbooks_Integration

We have released our new scheduling add-on to everyone. You can now create a schedule for specific times, events or shifts.  Users, Admins or Managers can be enabled to receive reminders (via text, email or twitter)  about clocking in/out of a scheduled event.

This add-on has a lot of great features that you should try out! Check out our wiki for a detailed guide on how to use the scheduling add-on and/or you can watch it in action through this video link.

You may have noticed that our job code management tool feels a little bit snappier lately.  We’ve recently put in some enhancements that will allow it to scale much better for those of you who have a lot (and we mean a LOT) of job codes.  Enjoy!

Now you can set your Timesheets to automatically round to the nearest increment of your choice upon clock in and/or clock out. All of it is customizable, so it still leaves you in control. Many of you have requested this feature because it just keeps things simple – the middle name of TSheets so to speak.  Dealing in even numbers is always better than dealing with fractions.

Read more about installing and using this add-on by following this link. Or you can check out the video below.

Does your business operate with mobile crews? If so, this new feature is sure to please. You can now clock in other users via a text message (if you are an admin or manager of those people).

All you have to do is send your text message as usual, but add @username for each user that you want to perform the clock-in/out for. Let’s view a few examples. If you’re new to text messaging with TSheets, be sure to check out our wiki page on Time Entry Using Text Messages.

• You want to clock in user1, user2, and user3 to the ‘construction’ job code – easy:
  • t in construction @user1 @user2 @user3

• You want to switch user2 and user3 to the ‘cleaning’ job code:
  • t in cleaning @user2 @user3

• You want to add a note to all three users’ timesheets (make sure you don’t put the usernames after the ‘notes’ keyword, else we’ll just include them as part of the note and only put it on your own timesheet):
  • t @user1 @user2 @user3 notes Everyone worked hard today

• You want to clock user1, user2, and user3 out:
  • t out @user1 @user2 @user3

• What if you want to include yourself in the list of people you’re clocking in or out? Just use @me to indicate yourself:
  • t in construction @user1 @user2 @user3 @me

This is a really powerful feature and we believe you’ll agree that it is a real time saver. Have a crack at it and let us know what you think!