The Inspired Employee

Filed Under: Uncategorized
July 6th, 2015 by Haley Chamberlain
online time tracking time tracking app online employee time sheet mobile time tracker Comments are off for this post

What Does Your Perfect Employee Look Like?

Well THAT’S a good question, you might say. It is a good one. We’re guessing your perfect employee might be a hard worker who is loyal, adds value to the team, and contributes their share. Sound about right? A solid employee that is not only hardworking, but also loyal, can be hard to come by. So when you’re looking to build a stellar team, how do you attract the best?

The first way is to be TSheets. (Ha! Are you paying attention now?) “Attract and develop the best,” is straight out of our company core values, THE PBR, and we stick to it. So if you’re wondering where all of the stellar employees went…they’re probably here. Rest assured, there are a few left on the market, and we are willing to share. The following are a few ideas to keep in mind when you are looking for a handful of rockstars:

If you were applying for work, would you want to work for your company? This seems like a no-brainer, but how easy it is to forget. Setting the standard high for work environment, culture, and level of excellence all play a part. If you aren’t sure that you would apply, what things would you change to persuade yourself otherwise? Maybe adding that extra Keurig isn’t such a bad idea.

TSheets staff members enjoy the company of one another...and the free food ;)

Is the vision of your company clear? Referred to somewhat affectionately as the ‘elevator pitch,’ you should be able to explain exactly what it is that you do, to anyone, in a matter of seconds — 30 to be exact. Your vision and mission statement should be one that is full of passion, and easily remembered. Make it simple for your employees to get behind, and create something that they will want to get behind. Success is contagious, but hard work is too, when everyone is on board.

Work hard and play hard. Another nod to our beloved PBR here at TSheets. Fostering an environment where both hard work, and hard play are recognized and appreciated is very attractive to newcomers. It gives people permission to do their very best in and outside of the office, and that is gold. When you are encouraging people to always be the very best version of themselves, everyone wins.

Golf fun at work

Sometimes the best version includes beer and competitive chest bumps.

Making sure your company is one that would interest you as a potential employee, being completely transparent about your company culture and goals, and giving your staff the opportunity to be themselves is a guaranteed way to attract a winning team. How do you attract your ideal employees? Let us know on Twitter! Are you an amazing employee looking for a great company to work for? Well, in case you were wondering, TSheets happens to be hiring!

Interested in reading a bit more about managing employees? Subscribe to Matt Rissell’s CEO Newsletter!

Read more from Matt in his CEO Newsletter.

9 Tips for Effective Invoicing

Filed Under: Uncategorized
July 2nd, 2015 by Kelly Brown
online time tracking time tracking app online employee time sheet mobile time tracker Comments are off for this post

by Meredith Wood of Fundera

After marketing your services to a new customer, performing a job to the best of your ability, and taking steps to deliver the best possible customer experience, there is nothing worse than waiting, and waiting, and waiting to get paid.

Unfortunately, accounts receivables delays are a reality that plagues a lot of businesses, stalling cash flow and creating often debilitating financial hardship for small businesses.

Effective invoicing of clients and customers gets your small business paid faster and helps keep your cash flow in the black. Try these 9 tips to reach maximum invoicing efficiency with minimum hassle.

1. Be Clear

Spell out for your client exactly where and to whom they should send payment, in what form, and when it is due. The more explicit you are about how and when you expect payment, the less confusion on the part of the client, and the quicker your business is likely to see a check. Make it as easy as possible for your client to send payment through the correct channels and to contact you with any concerns.

Address your invoice to the correct contact person at your client’s company (with all address details). Again, the more specific you are, the more likely you’ll get a quick turnaround on payment. You don’t want your invoice languishing, neglected, on the wrong person’s desk for weeks.

2. Itemize, Itemize, Itemize

Make sure you and your client are both clear on exactly what services or goods they are paying for and at what rate by itemizing your invoice. Confusion or haggling over fine points of billing just slows down the payment process. So make the individual costs of goods delivered explicitly clear both before the transaction takes place and within the invoice.

3. Use a Tracking System

Help your client and your own business keep an easy-to-follow paper trail by identifying invoices consistently. Consecutive number identifiers are most common, although you can also use letters or a mix of the two—but stick to your system once you’ve chosen it. With a consistent tracking system, it will be much quicker for you or a client to pull up a specific invoice. You’ll also have an easier time keeping payments straight when it comes time to file taxes.

4. Shorten Your Payment Period

Let’s be realistic: some of your clients will be late making payments. A typical payment period is 30 days. If a client’s payment doesn’t arrive until two weeks after this 30-day deadline, you’re waiting for payment for a full six weeks. But if you set a relatively short term for payment—say, two weeks—and a client pays two weeks late, you’re looking at a month to receive a check. And if your client is on time (or even early!), the turnaround is that much shorter.

5. Be Polite, But Firm

Nobody likes to receive an invoice. Make the transaction a little less painful by keeping language polite and professional. Ask your client to “please pay by ____” and genuinely thank them for their business. Send a thank-you note or even a small discount or reward to clients who consistently pay early. Provide contact information for any questions or feedback.

Send reminders to your client if payment isn’t immediately forthcoming: one about a week before the payment deadline, one the day of, and a follow-up once a week until payment is made. If you find that payments are frequently late across your clientele, consider adding a deposit requirement or late fees for late payments, and then enforce these consequences.

6. Make Your Invoices Stand Out Visually

Big companies are handling a lot of invoices. Make sure yours doesn’t get lost in the crowd. Display your company logo prominently on your invoice, and make other key information—like the total payment amount and the due date—stand out on the invoice document.

7. Send Invoices Promptly

Perhaps the most important part of the invoicing process for getting timely payments: send invoices immediately after services are completed or goods are delivered. A delay on your end is a needless delay in receiving payment. And if you’re prompt with your invoicing, it will encourage the client to be prompt as well.

8. Automate Invoicing

Use an accounting program such as QuickBooks to automate the process. That way you no longer have to manually enter billing information, which is a time-sink and prone to costly mistakes.

Invoicing programs can also quickly generate very professional-looking invoices and send automatic reminders. Or you can skip the print invoices altogether and invoice digitally. A streamlined process for invoicing and following up is especially important during your company’s busy times.

9. Offer Online Payments

As technology continues to drive our world, more and more individuals deal with their finances almost entirely online. Some consumers don’t even have a checkbook anymore. If you’re not offering online payments, you are dramatically slowing down the time it takes to get paid by your customers. Offer online credit card transactions on your website, or set up a simple business PayPal account to allow customers to pay online.

Invoicing isn’t fun for anyone; it can be time-consuming and occasionally uncomfortable. But with these tips you’ll be able to streamline your process and shorten your timeline for receiving payment on the goods and services you’ve rendered.

 

Meredith Wood of Fundera.

Meredith Wood is the Editor-in-Chief at Fundera, an online marketplace for small business loans that matches business owners with the best funding providers for their business. Prior to Fundera, Meredith was the CCO at Funding Gates. Meredith is a resident Finance Advisor on American Express OPEN Forum and an avid business writer. Her advice consistently appears on such sites as Yahoo!, Fox Business, Amex OPEN, AllBusiness, and many more. Meredith is also the Senior Financial and B2B Correspondent for AlleyWire.

Everyone Needs a “Dip Story”

Filed Under: From Matt's Desk
July 1st, 2015 by Matt

What are you doing right now (this very minute) that you need to quit doing? Anything??? What do you need to keep focusing on no matter what? Two questions, two vital answers. Please take a moment to listen up and hear our very own TSheets dip story.

Read more from Matt in his CEO Newsletter.

Brotman Law Finds Success with TSheets and QuickBooks Online

Filed Under: News
June 30th, 2015 by Kelly Brown

Imagine getting to spend your work day on the beach. Sounds pretty amazing, right? Surf, sand, sun, and… taxes. Yep, you read that correctly! Samuel Brotman gets to experience all of the above each and every day at his tax firm, Brotman Law, which is located in beautiful San Diego, CA.

Working near the water while wearing shorts and flip flops (with the occasional suit and tie thrown in)  as well as spending the work days helping clients transform their lives financially and personally sounds like the dream life.

IMG_0598-1024x682

One thing that wasn’t so ideal was the massive amount of paperwork Brotman’s office manager, Corine Rogers, had to complete each day. One fateful trip to a QuickBooks conference changed all of that. In addition to standing by its core values of compassion, candor, efficiency, and value, Brotman’s firm is committed to technology. One way they save time, money, and paper, is by using TSheets Time Tracking Software along with QuickBooks Online.

Read more about Brotman Law’s experience with TSheets in our Resource Center and sign up for a free 14 day trial by clicking the TSheets logo below to see if paperless time tracking is for you!

TSheets Time Tracking. We Heart Employees.

 

Five Simple Ways to Have an Awesome Morning

Filed Under: Uncategorized
June 26th, 2015 by Haley Chamberlain
online time tracking time tracking app online employee time sheet mobile time tracker Comments are off for this post

We’ve all been there. You hit snooze on your cell phone alarm twice, and then stub your toe on your way to the shower. You can’t find the shirt that you planned to wear, so now the entire ensemble has to be reconfigured. You then try to be quick about breakfast, and burn your toast. You do remember to brew a fresh coffee, but then you leave it sitting on the counter as you run for the car.

Sound familiar? Those mornings are the kind that leave us wishing for a giant RESET button. Although TSheets can only offer you time tracking, we do have a few suggestions for setting up your mornings to be successful, and even enjoyable. In no particular order:

  1. Plan your morning the evening before. Lay out your clothes, plan a small, simple breakfast, and then settle yourself down with a mug of tea, or a glass of water. Having a quiet evening routine will greatly improve your odds of getting out the door on time in the morning. You will automatically be more prepared, and feel in control.
  2. Fit in some fitness. Setting that alarm a little earlier can be difficult at first. However, even a 30 to 40 minute workout before heading to work is worth the effort. It will provide you with a boost of energy that will last throughout the day, as well as clearer thought processes, and a better mood. Not to mention all of the health benefits!
  3. Make room for breakfast. It really is the most important meal of the day, and you should partake. Something simple, such as a bowl of steel cut oats, or a gluten free waffle with berries and a cup of coffee will do wonders. Break the fast with a solid start to your day on the food pyramid. Find more healthy and delicious breakfast (and lunch!) ideas on the TSheets Pinterest page.
  4. Add a little culture. Studies have shown that a large percentage of successful people choose to listen to a podcast or book during their commute. This is a great way to add that bit of extra reading that you keep meaning to get to…but never really do. We also like Audvisor as it offers short and powerful insights from eh world’s top thought leaders. And let’s be honest, a good tune can do wonders while you’re making your way into the office. Air out those vocal chords!
  5. Have a grateful heart. As you stroll toward your office, and your day, rehearse the reasons why you work where you do. Is it for your family? Your kids? Are you pursuing a dream career? As you look toward your day and your to-do list, keep these reasons close in your mind. More than anything else, the why of what you do will push you to succeed.

babysuccess

These are small adjustments that you can make today to see a difference this week! Nothing tricky- just some old fashioned, intentional living ideas that will help you carpe your diem, from the get-go. So, get going and have a wonderful morning, again and again!

TSheets Time Tracking. We Heart Employees.