Time tracking blog

For federal government contractors under the stringent regulations of the Defense Contract Audit Agency (DCAA), TSheets offers a time tracking, management and reporting solution that helps guard against DCAA audits.

Many timekeeping companies offer expensive and complicated packages and software that claim to be DCAA compliant, but that really only complicate the day-to-day tracking, management and reporting it takes to protect against audits in the real world,” says Mike McNew, head of McNew and Associates, a government contracts management and compliance consulting firm.

“TSheets is different. It’s easy for supervisors and employees to use and understand, while providing the pinpoint accuracy, record keeping detail and audit trail the government requires.”

In order to be DCAA compliant, contractors must keep accurate records of employee time, including tracking hourly time worked against specific projects or tasks. An audit trail must exist for daily time entries, as well as for corrections, approvals and adjustments. Reporting is also an essential element, especially in the case of an audit.

“We are excited to offer a DCAA compliant solution to our customers that doesn’t require them to add expensive modules,” says Matt Rissell, CEO of TSheets. “When you couple our already user-friendly time tracking system with the validation of a DCAA compliance consulting firm, you’ve reached government contracting bliss.”

TSheets is a secure, web-based solution that allows even traveling employees to accurately clock in or out on a smartphone, online, by text or phone, or through other flexible options. A time and date stamped audit trail exists on approvals, modifications, timesheet corrections, adjustments and submissions.

“DCAA compliance means perfecting and standardizing the process of timekeeping all the way down the line, with instantaneous and accurate time tracking, management and reporting,” notes McNew. “TSheets allows companies of every size to fall in line seamlessly, without impacting their bottom line.”

***While TSheets meets the material requirements of the FAR and DCAA for proper timekeeping, you should seek advice and proper council from a firm specializing in DCAA audit and compliance matters to ensure full compliance.

It’s resolution time again. You make some, and you break some. But sometimes, your commitment to improving everyday routines makes a real difference in the long run. In 2012, many of our clients will be utilizing our new QuickBooks Windows integration feature for automatic syncing and accountability of TSheets time tracking data. Our CEO also offers up a few thoughts on the roots of resolve. So here’s to your immediate future — and improved outlooks all around.

Read the January edition of the newsletter.

(MERIDIAN, IDAHO) On December 1st, QuickBooks discontinued two applications – Time Tracker and Time and Billing – that helped small businesses monitor hours for billing. The cancellation has raised issues and discontent as former QuickBooks time tracking customers try out alternative software replacement solutions. TSheets, a time tracking company with over 26,000 companies worldwide, is making the transition from QuickBooks easy. With seamless data importing and exporting, a dedicated support representative, and discount code, customers are raving about the Red Carpet treatment they are receiving.

“The time has arrived. The QuickBooks timer is gone, and for some, panic has probably set in,” says Matt Rissell, TSheets CEO. “You may have switched or rolled over to their suggested solution, but like so many others, you may be disappointed. We are sorry you are going through this, but we want to make the transition as easy as possible.”

Former QuickBooks customers can import their data directly into TSheets.com to preserve history. Then the Timesheets created in TSheets will easily integrate back into QuickBooks for ease of billing and financial recording.

Less expensive than QuickBooks was, TSheets is also now extending a coupon code for these customers in transition. Plus, a dedicated support representative will be there to help them walk through the change over.

Get in line. By which we mean to say, get your QuickBooks data to line up with your TSheets time tracking and reporting functionalities. We’re currently underway on a new QuickBooks integration for Windows users that will sync all of your employees, customers, jobs, service items and more with TSheets. Then export your time back, if that’s how you flow.

We’ve had tremendous demand for this new application, and we want to do right by you. So help us understand the unique requirements of your business. We’re now accepting applicants to work one-on-one with us to try out this new setup for QuickBooks Windows. Get your name on the list, as slots are quickly filling up. Simply fill out the below form:

cforms contact form by delicious:days

With TSheets, payroll reporting just got more beta. That is, we’re now in beta testing on dramatic improvements to our reporting functionality. The geeks at TSheets have been underway on the feature overhaul for some time, by building an all-new reporting engine from the ground up.

Lucky for you, everything we’ve been working on in the backroom will soon help you shed more light on payroll in the workroom and the boardroom, and speed up the reporting process as a whole. We’re still finalizing the new feature and working with beta testers to fine tune it, but here’s a preview of the benefits of our new payroll reporting:

• Improves speed with a new reporting engine.
• Looks and works better with a visually appealing user interface.
• Makes PTO and overtime easy to spot and utilize.

This is the first of our reports on the new look and feel of payroll with TSheets. We’re designing this new feature specifically for payroll reporting purposes, and specifically for the needs and wishes of our customers. So if you want to get in on the design process from the ground up, become a beta tester by filling out the form below.

cforms contact form by delicious:days

In addition to being a CEO of TSheets, I’m human and a huge College Football fan. Lately, it’s been awfully easy to get depressed and sucked into the drama of NCAA sanctions, BCS worthlessness, and now criminal charges.

I have immediate family members that are Penn State Alumni and this email was sent to them…

If you’re a Penn State Alum, Ohio State Fan, or just a College Football fan for that matter, this is a MUST read.

[Source: Ohio State Alum]

“Dear Penn State Fan/Alumni,
You don’t know me. Sure, we may have seen each other once or twice at a road game or a tailgate, but aside from a passing glance, and an occasional hello, we are strangers. Heck, we’re actually more like enemies. After all, I’m a fan of The Ohio State University – tOSU, or O$U as you might call it. Since you guys joined the Big Ten Conference in the early-90s we’ve built a pretty spirited rivalry, with more than its fair share of heroics, heartbreaks, and triumphs. To be sure, we’ve both crossed the line on occasion. Urine balloon barbs and incontinence jabs have clouded the fact that we’re actually not that different, you and I. We’re both proud disciples of two of the most storied programs in all of college football, and although you’d be hard pressed to get a Buckeye fan to say it to your face, we respect the hell out of you and your traditions.

I’m writing because I know how you feel right now. The actions of your beloved president, coach, and athletic director have shaken your program to the core and have threatened your own faith in humanity. You’re shocked that someone you idolized could have done something so stupid, so selfish, so infuriatingly contradictory to the values they spent decades promoting. Don’t get me wrong, I’m not comparing what happened in Columbus to what’s alleged to have happened in State College. Only Bob Ryan is stupid enough to draw that parallel. What I am saying is that I know what it feels like to have a personal hero disgraced. To watch someone you admire, who did more good in a week than most of us do in our entire lifetimes get publicly shamed, and forced out under a cover of darkness. To see a legacy irrevocably stained and treasured accomplishments tarnished. To have one person’s mistakes drag your university’s good name through the mud. To be labeled an accomplice to the crime by virtue of your fan allegiances.

As I was driving to work this morning, I heard one of your own call in to The Herd and explain that he didn’t know how he was going to unapologetically put on the Blue and White and sing “Fight On, State” this Saturday. He’s not the only one to express that sentiment. Perhaps you’re feeling a little this way.

This is what I want to say to you. You are not Joe Paterno. You are not Tim Curley. You are not Gary Schultz. You are not Graham Spanier, and you are sure as hell not Jerry Sandusky. Their alleged sins are not your own. They may be the most recognizable faces of your beloved program, but they are not Penn State. They are not a 156 year old center of higher learning. They are not a century of football tradition. Their flaws cannot eclipse the innumerable scientific, artistic, and humanitarian contributions your university, and its 44,000 students and 570,000 living alumni have made and will continue to make to the world at large.

The spirit of a program, of a university, and of a state is so much bigger than any one person.

So do yourself a favor, and stop thinking about Joe Paterno. No amount of discussion can change what happened, and his bed is made for better or worse. Recognize that only time can tell how he will be remembered. (For what it’s worth, I hope beyond hope that the facts turn out favorably.) Say a prayer for the children, and on Saturday, put on your Silas Redd jersey, brave the cold, and cheer your ass off for your team.
Not because you support the coaches, because you support the men on the field. Not because you endorse the administration, because you believe in the University as a collective whole. Penn State University has always been (and will always be) about one thing and one thing only: making life better.

It’s not just a motto, it’s a mission. And you’re still a part of that.

Pray for the children. Cheer for the team. And in two weeks, make the drive to Columbus, so you can watch us bury your Big Ten title aspirations in person.”

(MERIDIAN, IDAHO) Announced on October 6 and effective December 1, 2011, QuickBooks by Intuit will discontinue both their Time Tracker and Time and Billing Manager, applications that businesses use to track hours, manage time and perform billings. On that date, QuickBooks’ customers will no longer be able to access data files from these applications. TSheets, the time tracking technology company with over 20,000 worldwide users, offers a full-scale replacement solution for businesses left in the lurch, with flexible time tracking, management and reporting that integrates directly into QuickBooks.

“We understand what these QuickBooks customers must be going through right now, and we want to help. They’re likely thinking about how essential time tracking is to the core of their business and billings. They’re probably thinking about all the productivity loss of transitioning to a new system. Fortunately, our solution is sophisticated but simple to use and implement. TSheets is geared to easily get QuickBooks’ customers back to work right on schedule and on time,” says Matt Rissell, TSheets CEO.

In a secure, web-based application, TSheets offers businesses flexible and mobile ways to track, manage and report time. User-friendly on a wide array of platforms—from web browsers to iPhone and Android apps with GPS—TSheets allows employers and employees to track time against multiple levels of job codes in real-time or retroactively, manage overtime, manage paid time off / accruals, perform supervisor approvals, and many other labor management and reporting capabilities.

To make the transition easier and to preserve your time tracking history, TSheets can import your old data from QuickBooks Time Tracker and Time and Billing Manager into TSheets.

Use this coupon code: QB2011 and get your first month free. Find more at www.TSheets.com.

Announced on October 6 and effective December 1, 2011, QuickBooks by Intuit discontinues both their Time Tracker and Time and Billing Manager. Without over-dramatizing this, if this happened to you – it vigorously inhales (it sucks!) And I’m sorry that it did happen to you.

Intuit is a phenomenal organization and I’m sure that this was a difficult decision for them to make. They are a longtime partner of TSheets and we simply want to help them make this transition for their customers as easy as possible.

That said, we have had a substantial influx of former QuickBooks time tracking customers come to us for help, and I commit to you, we will help.

Our solution is sophisticated but simple to use and implement and it’s geared to easily get QB customers back to work – fast:

• Import your old QuickBooks data directly into TSheets.com to preserve your history
• Timesheets created in TSheets integrates directly into QuickBooks
• You can get a dedicated support rep (wouldn’t that be nice?)
• We are less expensive that QuickBooks (was) :)

Bottom-line: We understand the impact that this can have on your business and we will do whatever it takes to make sure you don’t miss a beat.

To make it even easier to switch, here’s a special Coupon Code QB2011 (expires 12/1/11) for an additional Free Month!

What’s that on our upper lip? It’s a handlebar. A walrus. A Salvador Dali. A Super Mario Bros. It’s whatever type of mustache we can muster in November. Because the facial hair producing population of the TSheets crew is joining a growing men’s health awareness movement called Movember, and we invite you (Yes! Ladies are invited join the fun too! Fake ‘staches and markers count!) to get in it to win it (a new Amazon Kindle Fire, that is).

Movember is changing the face of men’s health by raising funds and awareness for pressing issues like prostate cancer. If that wasn’t enough motivation to sport a ‘stache (even if it’s put on with a marker) for a month, TSheets is giving you a chance to win an Amazon Kindle Fire simply on face value. As an added do-gooder bonus, we’re donating 10% of subscription revenue to Movember for every client that participates.

So ban the razor, and join TSheets for Movember.

Here’s how to get involved, and enter to win the Amazon Kindle Fire:

• Join our Movember team
• Like TSheets on Facebook
• At the start of November, post a clean-shaven picture of you and/or your team on our wall.
• At the end of November, post a photo of your mustachioed masterpieces on our wall.
• TSheets will randomly draw a winner from all entries to receive the free Amazon Kindle Fire.

Check out the official Movember site and rules.

Fall is the time to harvest the bounty of the year’s labor, and take stock of what you need for the future. Utilize this October to refine the TSheets app to work even better for your organization. Learn more about our technology in the new weekly TSheets Tips & Tricks webinar. Or let us add custom tracking fields to save you time.

Read the October edition of the newsletter.